WITBANK CENTER /Overview
DEMO · SAMPLE DATA
MH
Center HeadFull control
AL-TAWHEED FOUNDATION · WITBANK

Center overview

A calm, organized view of the work happening across your center.

♙24Across 6 departments
⚒031 needs attention
▧124 awaiting review
▥02Latest submitted today

Recent updates

Latest items across the center

⚒
Kitchen extractor fan making noiseMaintenance · Kitchen · Today, 09:20
Open
▧
Young learners garden activityActivities · Crèche · Today, 08:45
Review
▥
Weekly boarding summaryReport · Boarding · Yesterday
Review

Department records

Structured records, ready to expand

Quick submissions

Fault reports require an active account; other quick cards are examples

PRIVATE ACCOUNT REQUIRED
PEOPLE & RESPONSIBILITIES

Staff & Administration

Directory records for the Witbank Center team.

Staff records contain private information. In the real portal, only you and specifically authorized staff can view or edit these records.
NameRoleDepartmentWork contactStatus
Sample Person ADepartment LeadCrèche & Pre-School—Active
Sample Person BEducatorCrèche & Pre-School—Active
Sample Person CBoarding SupervisorBoarding—Active
Sample Person DFacilitiesAdministration—Active
Sample Person EKitchen AssistantKitchen—Active

Suggested staff record fields

Start with useful basics; add sensitive details only when there is a clear need.

Full name · preferred name · role · department · work contact · reporting manager · start date · active/inactive status · notes. Later, if needed: emergency contact and relevant work documents with restricted access.

MORNING REGISTER & GROCERY CYCLE

Classes & Attendance

Morning attendance and grocery-cycle report. Other class groups are shown for reference only.

Morning Class · Ladies: two teaching groups. Sheikh Ghulam teaches Class 1. Center Head teaches one group for levels 2, 3 and 4 together. Each teacher can view and edit only their own group’s roster and attendance. Only the Center Head can see both groups and record grocery distributions.
2One class per teacher
—Approximate roster size
—Estimate supplied by Center Head
Not startedAttendance period status

Morning Class · Ladies

Loading the private class groups…

PRIVATE · ROLE-BASED ACCESS

Grocery distribution cycle

Only the Center Head can record a distribution.

Last distributionNot recorded
Available weekdays in cycle0
Attendance marks0
Overall attendance—

The next cycle starts the day after distribution. Saturday, Sunday and configured South African public holidays are excluded.

Morning ladies roster & attendance report

Individual attendance from the latest grocery distribution, split into the two teaching groups.

Present on selected dayMuslim nameSurnameAfrican nameID numberTeaching groupLevel
Sign in with a Center Head or class teacher account to load the private roster.
Muslim nameSurnameAfrican nameID numberTeaching groupLevelPresent daysAvailable daysAttendance
Attendance report will appear after the Center Head records a grocery distribution.

Other class groups · approximate figures

Attendance recording is currently enabled for Morning Class only.

IT Class is not active. No attendance is recorded for Afternoon, Evening, Crèche, Boarding or IT at this stage.
DEPARTMENT RECORDS

Boarding

Operational information for boarding services.

The prototype uses invented, non-identifying examples. Any resident or child records in a live system need strict, named access controls.
18Sample count
—Recorded on each profile
02Restricted to assigned leads
This weekSample information

Boarding record structure

Initial fields for the pilot

♙
Boarding student profileFirst name · surname · Muslim name · school · grade · age · phone number · parent/guardian number
▦
Routine & welfare notesDate · category · note · assigned follow-up · review status

Access

Suggested minimum for sensitive records

Center Head: full access
Boarding lead: boarding records only
Head Office: no resident records in the initial pilot

Medical records and safeguarding files are excluded from the first version. Keep access limited to authorized boarding staff and the Center Head.

DEPARTMENT RECORDS

Crèche

Day-to-day records for classes, activities, fees, and facilities.

Child information and photos require especially careful handling. Limit access to assigned education staff and the Center Head.

Suggested record groups

Moderately detailed, expandable fields

♧
Class & group directoryGroup name · age band · lead educator · room · active status
▧
Activities & learning notesDate · group · activity · short summary · approved photos
⚒
Room & equipmentRoom · item · condition · follow-up

Later additions

Only after access rules are agreed

Enrollment/guardian contacts · attendance or daily notes · permissions and consent status. These are deliberately excluded from this prototype.

CRÈCHE · FEES CONTROL

Fees & Collections

Record monthly payments, issue parent receipts, reconcile cash received, and record the foundation deposit.

Financial records are restricted to the Center Head and authorized Crèche teachers for payment entry. Head Office can view handover and deposit records. This screen is a prototype and does not store real transactions.
R 0Recorded payments
0Parent receipts generated
R 0To be received by Center Head
Not recordedHead Office view enabled

Monthly learner fees

Grade R and RR: R150 · Grade RRR: R200

CRÈCHE STAFF ENTRY
PaidLearnerGradeGuardianFeeReceipt no.Receipt

Cash handover to Center Head

Receipt-by-receipt reconciliation, signed and dated.

The PDF includes receipt numbers, payment dates, collected total, handover date, and signature lines for the teacher and Center Head.

Foundation bank deposit

Evidence visible to Head Office

Head Office view

Upload a clear image/PDF of the bank receipt. Keep cash handover and bank deposit as separate records.

Monthly Crèche collection statement

Summary by grade

DEPARTMENT RECORDS

Masjid

Programs, facility care, and community activity records.

◈
Programs & classes

Program · responsible person · schedule · notes

⚒
Facilities & maintenance

Area · issue · urgency · repair status

▧
Community events

Date · event · summary · approved media

DEPARTMENT RECORDS

Kitchen

Keep core operating and safety records in one place.

♨
Equipment

Item · location · condition · service date

▤
Supplies

Item · unit · reorder threshold · stock note

✓
Safety checks

Check type · date · finding · follow-up

▥
Meal planning

Date · meal · quantity estimate · notes

DEPARTMENT RECORDS

Store Room

A basic inventory that can grow as the process becomes clear.

Sample inventory

Example fields only

ItemSize / specificationQty on handUnitReorder atLast checked
Dishwashing liquid5 L bottle2Bottles5This week
Toilet paper2-ply, 48-roll pack1Pack3This week
Whiteboard markersAssorted colours, pack of 124Packs4Last week

Store Room Requests

Request an item to purchase or issue from stock.

ItemSize / specificationQtyUnitRequested byNeeded byStatus
Dishwashing liquid5 L bottle4BottlesKitchen Lead24 Oct 2026Pending approval
Exercise booksA5, 96 pages30EachAfternoon Class20 Oct 2026Approved

Suggested process: staff submit request → Center Head approves/rejects → order or issue is recorded → received quantity updates the stock count. Record supplier and cost after approval if you want purchasing control.

MAINTENANCE · PRIVATE STAFF AREA

Maintenance & Faults

Private staff access backed by the Witbank Center database. Your account can only see records allowed by its assigned role.

Prototype view: use “Demo role” at the top to preview the interface. Sample records and comments stay in this browser and are not live access.
HEAD OFFICE VIEW · FINANCIAL EVIDENCE

Crèche Cash Evidence

Read-only reconciliation of cash handed to the Center Head and deposited into the Foundation account.

Head Office can see receipt numbers, dates, totals, handover confirmation, and the bank deposit evidence here. Child and guardian names, payment status, and class records remain in the restricted Crèche Fees area.
October 2026Crèche fee collection
R 6506 receipt records · Sample
16 Oct 2026Center Head signature on file
R 650Receipt image · Sample

Receipts included in handover

Receipt number · date · amount only

Receipt no.DateAmountIncluded in handover
CR-2610-00102 Oct 2026R 150✓
CR-2610-00205 Oct 2026R 150✓
CR-2610-00308 Oct 2026R 150✓
CR-2610-00412 Oct 2026R 200✓

Foundation bank deposit evidence

Sample attachment preview

Recorded
Bank receipt image preview

Deposit date: 16 Oct 2026
Deposit amount: R 650
Reference: Witbank Crèche Fees · Oct 2026

HEAD OFFICE VIEW · PILOT

Activities & Events

Activity updates and photos are submitted for review before sharing.

Young learners garden activity

Crèche & Pre-School · Today

Needs review
Photo preview placeholder

Children explored planting and caring for seedlings. Photos are hidden from Head Office until reviewed and approved.

Friday community program

Masjid · 12 Oct

Approved
Photo preview placeholder

Community program update. Sample entry with no real people or photographs.

HEAD OFFICE VIEW · PILOT

Reports

Department reports for review, retention, and approved Head Office access.

ReportDepartmentPeriodSubmitted byDateStatus
Weekly boarding summaryBoardingWeek 42Sample Person CYesterdayReview
Kitchen stock overviewKitchenOctoberSample Person E14 OctApproved

Monthly register counts

Count class attendances by program and month; IT remains zero while inactive.

Program / groupClassesMonthly register countNotes
Morning Class224 learners · sampleAttendance drives grocery count
Afternoon Class331 learners · sampleBoys & girls · ages 8–12
CrècheGrade R, RR, RRR45 learners · sampleRegistered learners
Boarding Evening Class218 learners · sampleBoys approx. 16–22
IT Class1 planned0 learners · inactiveInactive; teacher not assigned

Report template

Keep the first version easy to complete

Department · report type · period covered · key updates · issues/follow-up · optional attachments · submitted by · review status.

WITBANK CENTER · STAFF SUBMISSION

Send an update

Preview only. Real maintenance faults are reported by signed-in staff in Maintenance & Faults.

This page is a design preview and sends nothing. In the live portal, every submission comes from an invited, signed-in account and goes to a private review queue. Nothing is opened to the public.
Photo uploads are reviewed privately before any sharing.
Never enter real student or resident details in this preview form.